Substance and growth for your portfolio. We preserve and create value for family and co-owned properties. Managed by people who genuinely care about your assets.
Substance and growth for your portfolio. We preserve and create value for family and co-owned properties. Managed by people who genuinely care about your assets.
Units under management
Experts across Germany
Residential property certified
20,000+
Units under management
150+
Experts across Germany
Section 26a
Residential property certified
Units under management
Experts across Germany
Residential property certified
Family offices
Family offices
trusting in Theo
trusting in Theo
You manage wealth across multiple generations and properties. That is precisely why you need a partner who keeps track of the big picture, not another project to worry about.
A single point of contact for your entire portfolio.
No matter how many properties and locations are involved.
Consolidated reporting.
All properties, all statements, one format, one login.
Discretion as standard.
Your data and decisions stay exactly where they belong.
Reliability across generations.
Established processes instead of shifting responsibilities, even during succession planning.
You manage wealth across multiple generations and properties. That is precisely why you need a partner who keeps track of the big picture, not another project to worry about.
A single point of contact for your entire portfolio.
No matter how many properties and locations are involved.
Consolidated reporting.
All properties, all statements, one format, one login.
Discretion as standard.
Your data and decisions stay exactly where they belong.
Reliability across generations.
Established processes instead of shifting responsibilities, even during succession planning.
Personal support for you
Organised digitally
Service charge statement
28/02/2026
Special levies
17/01/2026
Owner report
02/01/2026
Service charge statement
02/01/2026
Everything in one place
You can find all your documents, resolutions and statements in your personal Portal at any time.
Income
€45,700
8.2%
vs. 6-month average
Operating costs
€31,900
5.1%
vs. 6-month average
Investments
€6,500
Monthly savings
Income and spending
Monthly income and operating costs
€60,000
£45k
€30k
Your finances, always in view
See your property income, costs, and cash flow at a glance, in real time. No spreadsheets, and no waiting for reports.
Hannah from Theo
To: Julia Schneider
Today, 14:34
Dear Ms Schneider,
The tradesperson Martin Kaiser will visit you on Thursday between 9 am and 11 am.
As usual, you can find his contact details in the Portal.
Warm regards,
Hannah Simon
Fewer calls, more peace of mind
Submit a request and track its progress. See updates, talk directly to your property manager and stay informed, so you always know what is happening.
Service charge statement
28/02/2026
Special levies
17/01/2026
Owner report
02/01/2026
Service charge statement
02/01/2026
Everything in one place
You can find all your documents, resolutions and statements in your personal Portal at any time.
Income
€45,700
8.2%
vs. 6-month average
Operating costs
€31,900
5.1%
vs. 6-month average
Investments
€6,500
Monthly savings
Income and spending
Monthly income and operating costs
€60,000
£45k
€30k
Your finances, always in view
See your property income, costs, and cash flow at a glance, in real time. No spreadsheets, and no waiting for reports.
Hannah from Theo
To: Julia Schneider
Today, 14:34
Dear Ms Schneider,
The tradesperson Martin Kaiser will visit you on Thursday between 9 am and 11 am.
As usual, you can find his contact details in the Portal.
Warm regards,
Hannah Simon
Fewer calls, more peace of mind
Submit a request and track its progress. See updates, talk directly to your property manager and stay informed, so you always know what is happening.
Service charge statement
28/02/2026
Special levies
17/01/2026
Owner report
02/01/2026
Service charge statement
02/01/2026
Everything in one place
You can find all your documents, resolutions and statements in your personal Portal at any time.
Income
€45,700
8.2%
vs. 6-month average
Operating costs
€31,900
5.1%
vs. 6-month average
Investments
€6,500
Monthly savings
Income and spending
Monthly income and operating costs
€60,000
£45k
€30k
Your finances, always in view
See your property income, costs, and cash flow at a glance, in real time. No spreadsheets, and no waiting for reports.
Hannah from Theo
To: Julia Schneider
Today, 14:34
Dear Ms Schneider,
The tradesperson Martin Kaiser will visit you on Thursday between 9 am and 11 am.
As usual, you can find his contact details in the Portal.
Warm regards,
Hannah Simon
Fewer calls, more peace of mind
Submit a request and track its progress. See updates, talk directly to your property manager and stay informed, so you always know what is happening.
Your portfolio
Your property
Professionally managed
Professionally managed
Your dedicated contact
A personal manager who knows your entire portfolio and represents your interests at every location.
Your dedicated contact
A personal manager who knows your entire portfolio and represents your interests at every location.
Portfolio reporting
You can view reports on income, costs and arrears across all your properties, timed to match your reporting schedule.
Portfolio reporting
You can view reports on income, costs and arrears across all your properties, timed to match your reporting schedule.
Working together in confidence
Only the team managing your portfolio has access to your data. This is contractually regulated, and we can provide a non-disclosure agreement if you wish.
Working together in confidence
Only the team managing your portfolio has access to your data. This is contractually regulated, and we can provide a non-disclosure agreement if you wish.
Tenant support
We look after your tenancies on an ongoing basis, handling all your correspondence, maintenance reports and contract queries.
Tenant support
We look after your tenancies on an ongoing basis, handling all your correspondence, maintenance reports and contract queries.
Rent payments and reminders
We monitor all rent payments and take firm action if you fall into arrears.
Rent payments and reminders
We monitor all rent payments and take firm action if you fall into arrears.
Service charge statement
Annual billing for each property – completed fully, legally compliant and strictly on time.
Service charge statement
Annual billing for each property – completed fully, legally compliant and strictly on time.
Budgeting and forecasting
We plan your operating costs prospectively, giving you predictable budgets across your entire portfolio.
Budgeting and forecasting
We plan your operating costs prospectively, giving you predictable budgets across your entire portfolio.
Technical support & maintaining value
You get regular property inspections, early maintenance planning and complete management of all trades.
Technical support & maintaining value
You get regular property inspections, early maintenance planning and complete management of all trades.
Contract management
You can sign, adjust and cancel all of your service contracts, from caretaking to energy supply.
Contract management
You can sign, adjust and cancel all of your service contracts, from caretaking to energy supply.
New lets and tenant changes
We handle the entire changeover process for you, from marketing to handover protocols and deposit management.
New lets and tenant changes
We handle the entire changeover process for you, from marketing to handover protocols and deposit management.
trust account
You get separate accounts in your name. This keeps all your money flows transparent, distinct and easy to track at any time.
trust account
You get separate accounts in your name. This keeps all your money flows transparent, distinct and easy to track at any time.
Liability protection
We are fully covered by professional indemnity insurance. This ensures your portfolio is managed with complete protection.
Liability protection
We are fully covered by professional indemnity insurance. This ensures your portfolio is managed with complete protection.
Over 20,000 units
in safe hands
The property management of
tomorrow, today
Property management has to deliver more today than it used to. Yet many managers still work with outdated structures. Theo was created to take a different approach.
At Theo we create order through clear workflows and innovative processes. We make our work more efficient and transparent using modern systems. And we work with dedicated, reliable and competent contacts.
This keeps the focus exactly where it belongs: on people and on the responsibility for their properties.
Jona Schaeffer
Jona Schaeffer
Management
Management
Jan Schmälzle
Jan Schmälzle
Management
Management
The property management of
tomorrow, today
Property management has to deliver more today than it used to. Yet many managers still work with outdated structures. Theo was created to take a different approach.
At Theo we create order through clear workflows and innovative processes. We make our work more efficient and transparent using modern systems. And we work with dedicated, reliable and competent contacts.
This keeps the focus exactly where it belongs: on people and on the responsibility for their properties.
Jona Schaeffer
Management
Jan Schmälzle
Management
Frequently asked questions about family office management
We are happy to help
How does property management for a family office differ from traditional estate management?
As a property manager for family offices, we focus on your entire portfolio. You get consolidated figures across all properties, a long-term strategy for each asset, and a single point of contact for everything.
How do you keep track of a portfolio spread across several cities?
Your dedicated contact person coordinates all local teams, and everything comes together in the Portal: receipts, payments and open tasks in one place.
Which reports do asset managers receive, and how often?
You can see the current status in the Portal at any time. We can also prepare tailored summary reports for you on an agreed schedule: monthly, quarterly, or to coincide with your reporting dates.
How does Theo ensure confidentiality?
We guarantee confidentiality contractually, and your data is stored in our systems in compliance with GDPR. If you wish, we can sign a non-disclosure agreement before our first exchange.
Does Theo take over existing properties from another manager?
Yes, this is standard practice. We will take over your documents, accounts and contracts in a structured way, and continue ongoing processes without any interruption.
What is the minimum portfolio size you require to work with family offices?
What matters is the structure and requirements of your portfolio, not a fixed minimum size. We would be happy to discuss this in an initial conversation.
Do you also manage mixed portfolios of residential and commercial properties?
Yes. We manage residential and commercial properties, bringing both together in one portfolio.
Can you manage everything, regardless of your location?
Yes. Theo has its own teams in Berlin, Frankfurt am Main, Munich, Stuttgart and Wildeshausen, and manages distributed portfolios across Germany.
Who looks after property maintenance and preserving value?
We inspect properties regularly, spot maintenance needs early, and manage tradespeople from start to finish: from quotes and work orders to quality control.
Can you switch during the year?
Yes, usually at any time. We will gladly check the contractual situation for your individual case.
Are your property managers certified?
Yes. All our property managers are IHK-certified in line with §26a of the German Condominium Act (WEG).
Does Theo also support succession planning in the portfolio?
Yes. When ownership changes within the family, the management continues without interruption: established processes, the same contact person, and complete documentation in the Portal – reliability across generations.
Do family offices benefit from better terms?
Yes. We work under framework agreements with insurance companies, energy providers and trade businesses – this benefits your entire portfolio.
What accounting services does Theo cover?
Complete property accounting: tracking income and expenses, processing payments, managing service charge settlements, and following up on unpaid rent – with an optional profit and loss statement for each property.
Frequently asked questions about family office management
We are happy to help
How does property management for a family office differ from traditional estate management?
As a property manager for family offices, we focus on your entire portfolio. You get consolidated figures across all properties, a long-term strategy for each asset, and a single point of contact for everything.
How do you keep track of a portfolio spread across several cities?
Your dedicated contact person coordinates all local teams, and everything comes together in the Portal: receipts, payments and open tasks in one place.
Which reports do asset managers receive, and how often?
You can see the current status in the Portal at any time. We can also prepare tailored summary reports for you on an agreed schedule: monthly, quarterly, or to coincide with your reporting dates.
How does Theo ensure confidentiality?
We guarantee confidentiality contractually, and your data is stored in our systems in compliance with GDPR. If you wish, we can sign a non-disclosure agreement before our first exchange.
Does Theo take over existing properties from another manager?
Yes, this is standard practice. We will take over your documents, accounts and contracts in a structured way, and continue ongoing processes without any interruption.
What is the minimum portfolio size you require to work with family offices?
What matters is the structure and requirements of your portfolio, not a fixed minimum size. We would be happy to discuss this in an initial conversation.
Do you also manage mixed portfolios of residential and commercial properties?
Yes. We manage residential and commercial properties, bringing both together in one portfolio.
Can you manage everything, regardless of your location?
Yes. Theo has its own teams in Berlin, Frankfurt am Main, Munich, Stuttgart and Wildeshausen, and manages distributed portfolios across Germany.
Who looks after property maintenance and preserving value?
We inspect properties regularly, spot maintenance needs early, and manage tradespeople from start to finish: from quotes and work orders to quality control.
Can you switch during the year?
Yes, usually at any time. We will gladly check the contractual situation for your individual case.
Are your property managers certified?
Yes. All our property managers are IHK-certified in line with §26a of the German Condominium Act (WEG).
Does Theo also support succession planning in the portfolio?
Yes. When ownership changes within the family, the management continues without interruption: established processes, the same contact person, and complete documentation in the Portal – reliability across generations.
Do family offices benefit from better terms?
Yes. We work under framework agreements with insurance companies, energy providers and trade businesses – this benefits your entire portfolio.
What accounting services does Theo cover?
Complete property accounting: tracking income and expenses, processing payments, managing service charge settlements, and following up on unpaid rent – with an optional profit and loss statement for each property.
Michaela
Jan
Sven
Alessa
Britta
Behind every portfolio is a Theo team that knows your properties and your name.
Michaela
Jan
Sven
Alessa
Britta
Behind every portfolio is a Theo team that knows your properties and your name.
Michaela
Jan
Sven
Alessa
Britta
Behind every portfolio is a Theo team that knows your properties and your name.
New look. Proven reliability:
